Organization

Control & Operation of the College

OPERATION OF THE COLLEGE

The College is managed by six main bodies, the membership of which is reviewed annually, vested with the responsibility of the operation of the College. These bodies are:

• The College Advisory Council
• The Executive Control Committee
• The College Council
• The Academic Committee
• The Administrative Committee
• The Disciplinary Committee

» The College Advisory Council

The College Advisory Council consists of at least six members from industry, the academia and the professions. Members are invited by the Council of Management to offer advice relating to the general direction of the College, policy formulation and achievement of the College's objectives. The College Advisory Council is chaired by the President of the Council of Management, and meets at least once a year.

» The Executive Control Committee

The role of the Executive Control Committee is to exercise control over the Council of Management members who also hold executive positions and are vested with the responsibility of running the College. More specifically, the Committee exercises control over the work of the President and the Deputy President both of whom are also members of the Council of Management.

The Executive Control Committee operates on the philosophy of "checks and balances." The two members of the Executive Control Committee (both members of the Council of Management) submit an annual report to the Chairperson of the Council of Management on the operation of the College during the year. The report provides feedback on whether the College is operating in accordance with the provisions of the relevant law and the decisions of the Council of Management and offers evidence with regards to the maitenance of academic and business standards.

» The College Council

The College Council is an advisory body and consists of:

• two members of the Academic Staff appointed by the faculty;
• two students appointed by the Students' Association;
• one member appointed by the "Friends of the Philips College Association"; and
• at least one member of the Council of Management appointed by the owning organisation.

The College Council advises the President and makes recommendations on questions relating to courses of study, matriculation, assessment and graduation, operating regulations and any other matters which are referred to the Council by the President. The Council meets under the Chairmanship of the President of the College at least three times a year.

The Academic Committee

The Academic Committee deals with all academic matters relating to academic standards, student matriculation and graduation and any other matters which are referred to the Committee by the President.

The Academic Committee deals mainly with the following:

• courses of study
• admission requirements and student standing
• teaching methods
• examination procedures and regulations
• methods of assessment
• graduation requirements
• requirements for the awarding of diplomas and certificates
• conditions for granting scholarships and prizes
• questions relating to student extracurricular activities
• counselling of students
• matters relating to curricula issues
• staff development
• academic development

The Committee consists of the President, or in the absence the Deputy President, the Heads of Department, two members of the Academic Staff appointed by the faculty and two student members appointed by the Students' Association. The Committee convenes at least twice a semester under the chairmanship of the President.

The Administrative Committee

The Administrative Committee deals with all issues relating to the smooth operation of the College.

The Administrative Committee deals mainly with the following:

The Administrative Committee consists of the President, or in the absence the Deputy President, and another member of staff appointed by the Council of Management, two representatives of the Academic Staff and the President of the Students' Association. The Committee is chaired by the President and meets at least three times a semester.

The Disciplinary Committee

The Disciplinary Committee deals with all disciplinary matters relating to students.

The Disciplinary Committee is composed of the Chairperson and another member of staff appointed by the Council of Management, two members appointed by the Academic Staff and one student member appointed by the Students' Association.

The Committee elects a Chairperson and Secretary from amongst its members.